Change Orders
P.O. Changes: A P.O. may be changed based on information received from the ordering department, Accounts Payable, the vendor or the Purchasing Department. The change may concern quantity, quality, item, cost, company (subsidiary) filling the order, etc. Upon being advised of such change, the Purchasing Agent will, when applicable, initiate the "Change Order". The Purchasing Department Data Entry Section will enter all Change Orders in FRS, print the change order and distribute accordingly.
P.O. Cancellation: Cancellation may be required because the vendor awarded the P.O. cannot meet the requirements of the P.O. Cancellation may also be desired due to the request of the ordering department for administrative purchasing reasons. To advise all concerned of a P.O. cancellation a "Change Order" must be used.
Send all requests for Change/Cancellation by memorandum or email to the Purchasing Agent listed on the Purchase Order. All Change/Cancellation requests that require special approval (1-5xxxx, 5-3xxxx, 6-4xxxx, 7-7xxxx, 8-8xxxx, etc.) must be obtained before the request is sent to Purchasing. All Change Order requests must provide detailed information regarding the item(s) to be changed.
Please call Frank Krappes at 491-6204 if you have questions.
