COPIER PURCHASE/LEASE/RENTAL PROCEDURES

PURCHASE

The Purchasing Department has established Bid Awards/Price Agreements with several vendors. Purchases from these brands will be executed in accordance with these agreements.

Departments wishing to purchase a copier must complete the evaluation process as follows:

  1. Contact three vendors and arrange demonstrations of copiers that you feel fit your needs. This must be three different brands from three different vendors. The demonstrations may take place in your work unit over a few days, or you may choose to travel to the vendor's showroom.
  2. Print out the attached matrix for evaluation and enter values for the weight for the specifications listed. You may add criteria if you feel it neccessary.
  3. The point total for each copier should be entered at the bottom with the highest score being the one that fits your needs most.
  4. Send a copy of the evaluation, along with quotes from all three vendors, with your requisition to the Purchasing Department for processing

LEASE

The process for leasing a copier is the same as the process for purchasing a copier with the exception that the financing will be done by the Colorado State University Research Foundation. (CSURF) For information on their process, please contact Julie Birdsall at 970-482-2916. Leasing from directly from a vendor is prohibited by State rules.

RENTAL

The State Award for copier rentals is a mandatory contract. Please see attached web site for more information. Copier Rental Contracts.