FRS Inquiry Screens
For all Screens - use "HOME" key to reach the "Screen" field.
29A Header Add/Modify/Inquire (page 1 of 2)
To access information:
Input CODE: 0 (zero) for a known Purchase Order number; or
1 (one) for a known Requisition number
Input DOCUMENT: P plus 6 digit Purchase Order number; or
Q plus 6 digit Requisition number.
Questions answered at this screen:
Cross reference between Purchase Order and Requisition numbers at REFERENCE.
Document Total including all Change Orders processed.
Total of Invoices paid, including freight.
29A Header Add/Modify/Inquire (page 2 of 2)
To access this screen, just [enter] from page 1 of 2.
Questions answered at this screen:
Who initiated the requisition, their phone number, department name and number; the address Central Receiving will use for delivery; and the accounts (IF header funding was used).
224 Document Line Add/Modify
To access, input SCREEN 224, CODE and DOCUMENT number, and LINE number.
To go to the next line of the order, use "home" key, tab to LINE, and enter next 3 digit line item.
Questions answered at this screen:
Ordered item amount, price and full description for SPECIFIED LINE ONLY of the order; the standard texts added, and the account (IF line item funding was used).
228 PO Line Inquiry
To access, input SCREEN 228, CODE & DOCUMENT number; use F7 & F8 to see other lines.
Questions answered at this screen:
Receiving: Quantity, and final or partial.
Invoicing: Quantity, final or partial, and total amount.
284 Purchase Order Summary Screen
To access, input SCREEN 284, CODE & DOCUMENT number; use F7 & F8 to see other lines.
Questions answered at this screen:
Vendor name, requisition number, invoices applied to entire order, & invoice numbers.
249 Posted Invoice Inquiry
To access, input SCREEN 249, CODE, DOCUMENT & LINE number. Change line number to see specific line item data.
Questions answered at this screen:
Invoices applied to specific line item; payment status (partial or final); & invoice numbers.
248 Invoice Line Inquiry
To access, input SCREEN 248, CODE & DOCUMENT number, & INVOICE number.
Questions answered at this screen:
Voucher and check issued in payment of specific invoices.
FRS DEPARTMENT INQUIRY SCREENS/F A Q
Q. Purchase Order # for this Requisition? And: Requisition # for this Purchase Order?
A. Screen 29a, page 1 of 2, "REFERENCE" field.
Q. Date Purchase Order was issued? And: When was it mailed?
A. Issued: Screen 29a, page 1 of 2, "DATE" field on Purchase Order (not Requisition) .
Mailed: Next business day, at the latest.
Q. Purchase Order total as of now? And: Total of invoices posted (including freight) .
A. Screen 29a, page 1 of 2, bottom of screen.
Q. What Department and/or individual requested this Purchase Order?
A. Screen 29a, page 2 of 2.
Q. Funding for this document?
A. Depends on whether line item or header funding was used:
Header: Screen 29a, page 2 of 2
Line Item: Screen 224
Q. Payment to Vendor?
A. Screen 284 and/or Screen 249 to find Invoice Number posted by Accounts Payable.
Screen 248 for payment details.
Q. Department & individual placing order?
A. Screen 29a, page 2 of 2.
Q. Where is the Department's copy of PO?
A. Check Screen 29a, page 1 of 2 for issue date; and page 2 of 2 for department number. Normally 2 to 3 workdays via campus mail for delivery to department. Call 1-5105 if there's a problem.
Q. Has an item been received?
A. Check Screen 228. Call Central Receiving (Lee at 1-7770 or Al at 1-2742) if there's a problem.
RELATED F.A.Q.
Q. Fax copy of PO to department.
A. Call 1-5105 to request IF over 3 workdays have passed since PO was issued, or a different department is listed on 29a, page 2 of 2.
Q. What vendor is used to purchase specific items?
A. See Commodities listing on Purchasing website and call Purchasing Agent.
