Purchase Order Renewals
Fiscal Year 2005-2006 Electronic Purchase Order renewal notification.
The Purchasing Department no longer sends departments a memorandum with photo copies of purchase orders that may need to be renewed for the next fiscal year. Instead, visit our web site for CSU PURCHASING PO SEARCH
Departments can initiate a search by department number for all service and open purchase orders that end during fiscal year 2005/2006 and for all service and open purchase orders that end June 30, 2006. The user will be able to click on a purchase order number to display the following information:
| PO Number | PO Date |
| PO Type | PO Start Date |
| Buyer Code | PO End Date |
| Quote Ref. | PO Total |
| Dept Number | Dept Contact |
| Dept Phone | |
| Vendor Name and Address | |
| Description for item #1 ONLY | |
| List of all account numbers on the PO | AND the amount paid on each account |
The information displayed should enable the user to determine if the order should be renewed.
Note: CIS purchase requisition worksheets are available to assist users when typing the Purchase Requisition. Please use the Purchase Order Renewal worksheets for correct terminology and formatting when typing Purchase Requisitions.
Click here for CIS PR worksheets.
Note: All Service Agreements for cellular phones, pagers, and telephone service will be entered in FRS as a non-encumbered purchase order. Departments can manually encumber telecommunication "as invoiced" purchase orders in FRS.
Processing Notes:
CIS has a data entry screen for telecommunication requisitions.
Either a written quotation or a written agreement must accompany requisitions for rental, lease, or maintenance agreements.
If there is a written agreement, do not sign it, but return it to Purchasing attached to a Colorado State University contract acceptance form signed by the Department Head or Dean. The Director of Purchasing will also sign the contract acceptance form as the contracting authority for the University. Use only the most current version of the contract acceptance form.
A current sole source justification must accompany the requisition for any maintenance order over $25,000.00 or any other type of order over $5,000.00 for which there is no other supplier.
