Purchase Order Renewals
Fiscal Year 2009-2010 Electronic Purchase Order renewal notification.
Procurement and Contracting Services (PCS) no longer sends departments a memorandum with photo copies of purchase orders that may need to be renewed for the next fiscal year. Instead, visit our web site for Purchase Order Renewals.
Departments can initiate a search by department number for all service and open purchase orders that end during fiscal year 2008/2009 and for all service and open purchase orders that end June 30, 2009. The user will be able to click on a purchase order number to display the following information:
| PO Number | PO Date |
| PO Type | PO Start Date |
| Buyer Code | PO End Date |
| Quote Ref. | PO Total |
| Dept Number | Dept Contact |
| Dept Phone | |
| Vendor Name and Address | |
| Description for item #1 ONLY | |
| List of all account numbers on the PO | AND the amount paid on each account |
The information displayed should enable the user to determine if the order should be renewed.
Note: All Service Agreements for cellular phones, pagers, and telephone service will be paid via DV.
Either a written quotation or a written agreement must accompany requisitions for rental, lease, or maintenance agreements.
If there is a written agreement, do not sign it, but send it to PCS.
A current sole source justification must accompany the requisition for any maintenance order over $25,000.00 or any other type of order over $10,000.00 for which there is no other supplier.
